Privacy policy
Thank you very much for visiting my website and for your interest in my services. Protecting your personal data is very important to me. I maintain confidentiality of your personal information and comply with the legal provisions of the General Data Protection Regulation (GDPR), the German Telemedia Act (TMG) and other data privacy regulations.
This privacy policy will provide an overview of what happens with your personal data when you visit my website www.kiwitext.de. Personal data is data that can be used to personally identify you. This includes your name, your postal address, your e-mail address or your telephone number as well as usage data like your IP address. The following indications explain which personal data is collected on my website and what it is used for. They also specify how and to what purpose data is collected and the rights to which you are entitled.
I point out that data transmission on the Internet (e.g. in e-mail communication) always involves security risks and cannot be completely protected from interference by third parties.
I. Name and contact details of the controller
The controller responsible for the processing of personal data pursuant to Art. 13(1) lit. a of the General Data Protection Regulation (GDPR) and other national data privacy regulations is:
kiwitext Übersetzungen + Lektorat
Patricia Piermaier, M.A.
Am Eichenwäldchen 16
D-77830 Bühlertal
Tel.: +49 (0)7223/2899176
E-mail: info@kiwitext.de
II. General notes on data processing
1. Nature, scope and purpose of the processing of personal data
Generally speaking, it is not required that you indicate personal data in order to use my website. However, I will ultimately need to process your personal data in order to provide my services to you, e.g. to send you a quote or to provide professional advice.
I will only process personal data that you make available to me. This personal data will be used for the purposes of tendering, consulting and fulfilling my services only if you have expressly given me your consent. Consent is given e.g. by sending me an enquiry.
If you instruct me to provide a service, I will collect, process and save your personal data only to the extent necessary to provide my services or fulfil the contract with you. Usually, these are:
- inventory data, i.e. your name and address
- contact data, i.e. your e-mail address and telephone number
- content data, i.e. the texts you send me for translation or editing
Other kinds of data are processed automatically when you visit my website. In particular, these are technical data, e.g. concerning your Internet browser or the time of the page view (usage data and meta data/communications data). Personal data regarding the usage of my website will only be collected and processed to the extent necessary to facilitate using the service. For further information about the kinds of data that are collected automatically, please see chapter “Access data/server log files” below.
2. Storage period and data deletion
I save personal data only for as long as I need them to fulfil the contract with you or to provide the services you have ordered or to which you have given your consent, provided that no legal requirements exist to the contrary (e.g. retention requirements).
Unless otherwise indicated in this privacy policy, the saved data will be deleted as soon as it is no longer needed for its purpose, provided there are no legal retention requirements to be met. If the data is not deleted because it is required for other legal purposes, the processing is restricted, i.e. the data will be locked and not used for other purposes. This applies e.g. for data which must be stored for taxing purposes.
3. Transfer to third parties
I only pass on personal data to third parties if it is necessary for completing the contract with you or for complying with legal obligations. There will be no further transfer of data, unless you have expressly given your consent. Your data will not be passed on to third parties without your consent, e.g. for advertising purposes. The processing of personal data is based on Art. 6(1) lit. b GDPR, which legitimates data processing to fulfil a contract or to perform pre-contractual measures. If I appoint third parties to process data based on a data processing agreement, this is based on Art. 28 GDPR.
4. Legal basis for data processing
Pursuant to Art. 13 GDPR, I will name the legal basis for data processing on my website. Unless the legal basis is explicitly mentioned in this privacy policy, the following applies: The legal basis for obtaining consent is Art. 6(1) lit. a and Art. 7 GDPR, the legal basis for the processing in order to perform my services and fulfil the contract with you as well as to answer your enquiry is Art. 6(1) lit. b GDPR, and the legal basis for processing in order to fulfil legal obligations is Art. 6(1) lit. c GDPR. Furthermore, processing operations may also be based on Art. 6(1) lit. f GDPR, which permits processing operations that are not covered by any of the above mentioned legal bases, when processing is necessary to safeguard my legitimate interest, provided the interests, fundamental rights and fundamental freedoms of the data subject do not prevail. If the processing of personal data is based on Art. 6(1) lit. f GDPR, my legitimate interest is the conduct of my business.
III. Provision of the website
1. Access data/server log files
When you visit my website, you transfer information about your Internet browser to my web server (so-called server log files). The following data is recorded during an ongoing connection for communication between your Internet browser and my web server:
- name of the accessed web page or file
- date and time of access
- transferred amount of data
- report about successful access
- web browser, browser version and operating system used
- referrer URL (the web page from which an accessing system reaches my website)
- IP address of the requesting computer and requesting provider
These log files are only used for statistical evaluation with the aim of providing, securing and optimising my website services and will be stored for seven days within the European Union. The collected data is not used to draw any conclusions about you. The legal basis of the data processing is Art. 6(1) lit. f GDPR, which permits the processing of data in order to fulfil a contract or to perform pre-contractual measures.
2. Cookies
On my website, I only use session cookies, in which a random combination of numbers and letters is saved as session ID. In most browsers, session cookies are automatically deleted when the browser is closed. You can prevent the storage of cookies by selecting “Do not accept cookies” in your browser settings or by setting your browser to ask for agreement to the setting of each cookie. Once set, cookies can be deleted in your browser. For indications where you can find these settings in your browser, please refer to the help section of your browser or related Internet forums.
3. Webalizer analysis tool
My website uses “Webalizer”, a web analysis software for statistical evaluation of user access to the website. In order to be able to adapt the website to user needs, to increase system security and for statistical purposes, the software statistically evaluates the server log files and generates overviews, e.g. the number of hits, file or page requests or visits.
4. Contact form
On my website you can send me a message using a contact form. In order to contact me using this form, your contact details will be required, particularly your name and your e-mail address. The legal basis for this data processing is the purpose of fulfilling a contract or to perform pre-contractual measures in accordance with Art. 6(1) lit. b GDPR.
There may also be a legitimate interest to maintain business relationships or to answer your enquiry. The legal basis for processing your data in this case would be Art. 6(1) lit. f GDPR.
Your data will be deleted once I have answered your enquiry, provided that no retention requirements exist to the contrary.
5. E-mail contact
If you contact me via the e-mail address given on my website, the personal data transmitted by e-mail will be stored. This information is used exclusively for processing the conversation. The processing of personal data serves to process your enquiry.
The personal data will be deleted as soon as it is no longer necessary for the purpose of its collection. This is the case when the respective conversation with the user has ended. The conversation has ended when it can be inferred from the circumstances that the relevant facts have been finally clarified. Legal retention periods remain unaffected.
6. Liability for content
The content of my website was created with great care. However, I do not guarantee for the correctness, completeness and topicality of content. As a service provider, I am responsible for the content on my website according to § 7(1) TMG. However, pursuant to §§ 8 to 10 TMG, I as a service provider am not obliged to monitor transmitted or stored third-party information or to investigate circumstances that may indicate an illegal activity. Obligations to remove or block the use of information under general law remain unaffected. Any liability in this regard, however, is only possible as of the time I receive knowledge of a specific infringement. When I am notified of any violations, I will remove this content from my website immediately.
7. Links to websites of other providers
My website may contain links to websites of other providers. Please note that this privacy policy applies to my website only. I am not aware of the content and scope of the data that is collected, processed and stored by the relevant providers when you visit the linked websites. I have no influence on and do not verify if other providers comply with the applicable data protection regulations. When using linked websites, you yourself are required to obtain information about the privacy notices of the respective website provider.
IV. Rights of the data subject
1. Rights of access, rectification, erasure and restriction of processing
You have the right to obtain free information about your stored personal data at any time (Art. 15 GDPR). You also have the rights to have incomplete personal data completed and inaccurate personal data rectified (Art. 16 GDPR), to request that your personal data is blocked or erased (Art. 17 GDPR) or that the processing of your personal data is restricted (Art. 18 GDPR).
2. Right to data portability
You have the right to obtain the personal data concerning you, which was provided by you, in a structured, commonly used and machine-readable format and to request that your personal data is transmitted to another controller (Art. 20 GDPR).
3. Right to lodge a complaint with a supervisory authority
In the event of a data protection violation, you have the right to lodge a complaint with the relevant supervisory authority responsible for data protection pursuant to Art. 77 GDPR.
4. Right to withdraw consent
You have the right to withdraw your consent regarding the processing of your personal data according to Art. 7(3) GDPR at any time. In case any legal regulations (e.g. retention requirements) oblige me to document the personal data I process, your data will not be deleted, but blocked from further usage. The withdrawal of consent shall not affect the lawfulness of processing based on your consent before its withdrawal.
5. Right to object
Pursuant to Art. 21 GDPR, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data based on Art. 6(1) lit. f GDPR for the purposes of pursuing the controller’s legitimate interests. The objection may in particular be made against the processing for direct marketing purposes.
If you as the data subject wish to exercise any of these rights or if you have any further questions regarding the use of your personal information, please contact me at the following address:
kiwitext Übersetzungen + Lektorat
Patricia Piermaier, M.A.
Am Eichenwäldchen 16
D-77830 Bühlertal
Tel.: +49 (0)7223/2899176
E-mail: info@kiwitext.de
Created April 2024
